Privacy Statement – (OBC)

Questions and comments concerning The OBC Electronic Privacy Policy should be addressed to the Company Secretary and made in the first instance by contacting the office address listed in contacts.
OBC will use its best endeavours to safeguard the privacy of its internet visitors.
The electronic privacy policy describes how OBC may obtain and process the information that is gathered from its websites.
The Electronic Privacy Policy may be varied from time to time at the discretion of OBC.
In agreeing to provide personal information by electronic means individuals and organisations do not forfeit their rights as prescribed under the Data Protection Act 1998. OBC will continue to apply the same level of care and rigour to safeguard the privacy of OBC registered users and other visitors to its Websites.

How is personal information collected?

Personal information may be collected with the consent of the user by way of interactive submission.
Personal information may be requested in person by a member of OBC.
Personal information may be collected automatically without the knowledge of the user. Use of OBC websites will indicate that a user has consented to the collection of this information by OBC.

What information is collected?

OBC may collect information appropriate to the service which is requested.
In the course of operation OBC may record information which is provided automatically by a user’s computer system without the knowledge of the user. This may include details which can be used to identify a geographic location, organisation or individual.

How does OBC use this information?

There are various reasons why personal information is gathered electronically which includes but is not limited to;

  • Provision of electronic services that require a user’s authenticity to be established.
  • Provision of other services offered by OBC.
  • Participation in electronic surveys
  • Participation in events offered by OBC

Information gathered with the explicit consent of the user will only be used for the purpose for which it was intended except in those circumstances where OBC must provide it to fulfil statutory obligations.
OBC may use personal details to contact the user directly for the purposes of obtaining further information needed to fulfil the original purpose. OBC may use personal information to contact users by electronic or physical means including but not limited to;

  • Sending e-mail to those that have requested it
  • Telephoning users to obtain additional information and clarification
  • Other electronic and physical correspondence.

Information that is gathered automatically without the explicit consent of the user will not be used by OBC to identify an individual. OBC may use this information for the purposes of demographic and statistical reporting with the purpose of enhancing the services that it offers to OBC members and other users. OBC may make this information available to others to fulfil its statutory obligations.

OBC Electronic Mail

OBC will endeavour to use e-mail addresses supplied to it conscientiously and with due regard for the wishes of the owner of the address.
Individuals related to a commercial organisation may receive e-mail from OBC on behalf of the commercial organisation where a relationship between OBC and the commercial organisation has been previously established.
OBC may securely disclose email addresses to a third party. The emails addresses may only be used for OBC business (for example email transmission and surveys) and shall not be retained by the third party.

OBC Electronic Mailing Lists

OBC may operate automated electronic mailing lists to provide services and benefits to OBC members and others in a timely and convenient manner.
OBC will at all times comply with European and UK directives covering the sending of unsolicited commercial electronic mail (spam).
Individuals receiving e-mail from OBC electronic mailing lists will;

  • Have provided an e-mail address to OBC.
  • Consented to OBC sending e-mail to the address provided (opt in).
  • Be provided with instructions to be removed from the e-mail list within each and every correspondence made on behalf of the list.

What information may the OBC store on a user’s computer?

Information that is obtained by users of OBC websites may be stored persistently by the user’s computer. This may occur by interactive or automatic means and is beyond the control of OBC.
In order to provide electronic services in a timely and convenient manner it may be necessary for OBC to store information on a users computer system by way of an electronic token known as a cookie. Such a token will contain only the information necessary to operate the service and is the only means by which OBC will store information onto a users computer. The express knowledge and consent of the user will be required.
Token files created by OBC will;

  • be obviously identifiable
  • may not interfere with the operation of the user’s computer in any other way

How may OBC disclose information to third parties?

OBC may disclose your personal information and any information gathered automatically when required by law or in the good-faith believe that such actions are necessary to;

  • Conform to the edicts of the law or comply with a legal process served on OBC
  • Protect and defend the rights or property of OBC, or visitors to the OBC Websites
  • Identify persons who may be violating the law, the legal notice, or the rights of third parties;
  • Cooperate with the investigations of purported unlawful activities.


OBC will take reasonable precautions to ensure that the personal data it gathers in the course of operating electronic computer systems will be kept securely and within the control of OBC at all times.
OBC will take reasonable precautions to ensure that all representations made for and on behalf of OBC will be clearly identifiable.

Data Protection

Under the Data Protection Act 1998 a user within the United Kingdom can make a formal request for the following information to be disclosed;

  • Clarification that their personal data is being processed by OBC
  • A description and copy of such personal information
  • The reasons why such data is being processed
  • Details of to whom they are or may be disclosed

OBC reserves the right to charge an administration fee commensurate with the time and expertise needed to provide such information.
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